Proposal Coordinator


| HR Control Solutions

About the Position

HR Control Solutions, LLC (HRCS) is seeking a detail-oriented Proposal Coordinator to support bids for government and commercial contracts.

This position organizes proposal development from opportunity review through submission, helping HRCS prepare clear, complete responses that follow solicitation instructions.

Key Responsibilities

  • Research opportunities that align with HRCS’s services and capabilities.
  • Review solicitations and summarize scope, deadlines, submission instructions, and required documents.
  • Create proposal checklists, schedules, and compliance matrices.
  • Draft and edit company overviews, staffing approaches, management plans, and past performance summaries.
  • Coordinate with HRCS leadership and prospective service providers to collect proposal information.
  • Organize pricing inputs and supporting documents for leadership review.
  • Track amendments, questions, site visits, and changes to submission requirements.
  • Review proposals for accuracy, consistency, formatting, and completeness.
  • Prepare submission packages for approval and submit them when authorized.
  • Maintain reusable proposal materials and records of submitted bids.

Qualifications

  • Experience in proposal coordination, business writing, contract administration, or a related field.
  • Strong writing, editing, research, and document organization skills.
  • Ability to interpret detailed instructions and meet firm deadlines.
  • Proficiency with Microsoft Word, Excel, Outlook, and PDF tools.
  • Ability to coordinate input from multiple contributors.
  • Strong attention to detail and discretion with confidential pricing and business information.
  • Reliable internet access and the ability to work independently.

Preferred Experience

Experience with federal solicitations, SAM.gov, facilities services proposals, and government contract submission requirements.

How to Apply

Send your resume and a nonconfidential writing sample to info@hrcontrolsolutions.com with the subject line “Remote Proposal Coordinator”. Remove any proprietary or client-confidential information from your sample.